Every organization or business generates huge volumes of paperwork, which require diligent management to ensure the tracking of version secure storage, as well as rapid retrieval. A better arrangement of documents helps to organize and locate documents, which aids in making decisions, problem-solving and cuts costs.
To simplify your workflow for documentation, start by creating a document process model. This will provide you with the stages of your process that will be involved at each step, and the types of documents you’ll require to complete, approve or send out. Then, you can use a low-code workflow software like frevvo, to streamline your process by uploading and digitizing documents. Once your documents are digital and accessible, they can be shared between teams, and users will be able to sign them with their e-signatures. This means that there is no need to print and faxing, which saves time and increases collaboration.
Furthermore, a simplified document workflow can help you reduce your paper use by up to 70%. It can also increase efficiency by reducing the amount of steps and handoffs you need to complete in your process. This will result in an improvement in the timeliness of projects. Document automation can also cut down on human error by removing repetitive manual tasks. It can also prevent the risk of misplacing or lost documents.
Streamlining processing of documents also helps create the creation of a more connected and data-driven environment. This improves communication between team members, enabling them to work together and make well-informed decisions based on accurate information. Lastly, it allows you to comply with regulatory requirements and improve compliance. It allows you to track changes in records over time and swiftly detect and fix gaps.
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